Bylaws of the Faculty Assembly of the University of North Carolina

I. Definition of Charter

The articles under which the Faculty Assembly came into existence are the Charter of the Faculty Assembly. Bylaws enacted by the Assembly are for the purpose of giving effect to the purpose and functions described in the Charter.

II. Members of the Assembly

1. The Assembly shall be composed of elected representatives from each institution according to the provisions of Sec. II, Par. 1 of the Charter. The number of full-time faculty and professional staff members at each institution shall be calculated as the number of budgeted teaching positions (FTE) at the institution. Using this number as of the second regular meeting of the Assembly, the Chair shall notify the Assembly during the second regular meeting of the number of delegates to which each institution is entitled during the next academic year. 
2. The Assembly shall make no determination of the method of election, those matters being specifically reserved to the faculties of the several institutions. 
3. The terms of delegates to the Assembly shall range from two (2) to three (3) years as established by each institution, and each institution shall assure continuity of delegation membership by a system of rotated terms. To be eligible as a delegate, a faculty member may not have served as a delegate to the Assembly for more than six (6) of the preceding nine (9) years, nor be selected to a term that would result in a violation of this limitation. However, a delegate shall be exempt from the above limitation while serving as chair or president of a faculty senate or council or as president of the campus faculty. Time spent while serving as an alternate is not counted in the above limitation. If a delegate is elected Chair, his or her institution may replace him or her with an alternate delegate for the remainder of their elected term as delegate.  The Assembly Chair shall notify each delegation of any ineligible members. 
4. Each institutional faculty shall select such alternate delegates as it deems necessary, but must have at least one. 
5. All regular terms of service shall begin and end on July 1 of each year. The delegate list and authorized alternates for the coming academic year shall be recorded by the secretary and in the hands of the Assembly Chair by May 1. 

III. Officers

1. The officers of the Assembly shall be a Chair, a Vice-Chair, Communication Vice-Chair and a Secretary.  The communication position will be responsible for maintenance of website, oversight of newsletter and communications among delegates and between the Assembly and the campus faculty. 
2. The Chair and Vice Chair shall serve for terms of two years, after which they shall be ineligible for re-election to the same office, for a period of two years.  The Chair will be elected one full academic year prior to serving, and act as chair-elect prior to taking office. 
3. The Secretary and Communication Vice-Chair shall serve one-year terms and may be re-elected for a second one-year term, after which they shall be ineligible for re-election to the same office for a period of one year. 

IV. Agenda Committee

1. An Agenda Committee consisting of the four (4) elected officers, Chair, Vice-Chair, Communications Vice Chair and Secretary, shall be established.  A fifth member selected from among the Committee Chairs, by Committee Chairs, shall also be a member of the Agenda Committee.
2. The Agenda Committee shall be responsible for inviting agenda items and preparing the agenda for meetings. All matters presented to the Agenda Committee by any Assembly delegate, Assembly officers, or the President of The University of North Carolina shall be placed on the agenda not later than the time of the second regular meeting of the Faculty Assembly after receipt of such a request.   
   

V. Meetings

1. Unless otherwise ordered by the Agenda Committee, there shall be at least five stated meetings of the Assembly during the academic year at dates and places to be established, and disseminated to all assembly members, no later than the last regular meeting of the preceding Academic Year. All Assembly members shall be informed of these dates by that time. The first regular fall meeting shall not be scheduled for a date prior to September 1. 
2. Special meetings may be called: 
   1. By the President of The University of North Carolina.
   2. By the Agenda Committee on its initiative.
   3. By the Chair when a request is made by any institutional delegation.
3. The site of the regular meetings of the Assembly shall be at General Administration in Chapel Hill, except in circumstances where the system President or Assembly Chair request the meeting on another campus of the system.  Alternate sites should be established no later than the last regular meeting of the preceding Academic Year.  Special meetings may be held at whatever location seems most advisable to the Chair.  Special meetings or change in location must be circulated by print or electronic means to members at least two weeks prior to the date of the meeting.  This provision may be waived in emergency situations by approval of the executive committee.
4. A majority of the Assembly members shall constitute a quorum.
5. The agenda for each meeting must be circulated by print or electronic means so as to be received at least seven days in advance of the meeting (except in case of emergency as referred to in Section V, C). If an agenda item requires action by the Faculty Assembly, the recommendation shall be submitted to the Secretary by any Assembly member, and the Secretary shall be responsible for distribution of the recommendation with the agenda, or as soon thereafter as possible. The above shall not preclude any Assembly member from performing this distribution without use of the Secretary. No item of business may be acted upon by the Assembly unless the recommendation has been distributed to the Assembly 24 hours before action is to be taken. Except that the 24-hour rule may be waived by either (1) a 2/3 vote of the members present at the meeting during which action is to be taken, or (2) by virtue of the fact that the item of business requiring Assembly action received a 2/3 majority vote of the present members of the assembly.  The agenda shall be open to all items submitted in time to meet the requirements of this Article.
6. There will be an orientation for all new delegates at or before the first fall meeting.
7. A meeting of the campus faculty senate (council) chairs shall take place during the 5 meetings of the Assembly.  This meeting shall be convened by the Vice-Chair of the Faculty Assembly.  The agenda for the first part of the meeting will be set by the Executive Committee. 

VI. Voting

1. There shall be no voting by proxy. Only delegates or their authorized alternates present at the meeting may vote. 
2. When voting, and upon the request of any voting member of the Assembly, and with the approval of one-fifth of the voting members present, a roll call vote shall be held. 

VII. Elections

1. It shall be incumbent upon each institution to designate and certify its Assembly members and alternates for the coming academic year and send the list to the Faculty Assembly Chair on or before May 1. 
2. Election of the officers for the following year shall take place before the last assembly meeting of the academic year.  They shall be elected by secret ballot in the following manner:

 

1. 1. The order of election of officers shall be Chair, Vice-Chair, Communications Vice-Chair and Secretary.

   2. Each candidate shall be asked to rise to be identified. Each candidate shall have the option to speak for not more than one minute prior to the balloting.  Election shall be by a majority vote of those members present and voting

   3. Election shall be by a majority vote of those members present and voting. 

   4. If an additional ballot is required, the number of votes cast for each candidate shall be announced prior to succeeding ballots.

   5. If an additional ballot is required, the number of votes cast for each candidate shall be announced prior to succeeding ballots.

   6. When a delegate is elected Chair-elect (or Chair), they no longer serve a s a delegate and if their term has not expired, they should be replaced with another delegate from their institution.  If their term has expired, they may serve the three years (one Chair-elect, two as Chair).
   7. If a delegate is at the end of their term and is elected to an officer position other than Chair, they may serve one term of that position only (2 years as Vice-Chair, and one as Secretary of Communication Vice-Chair).  They may also be a delegate from their institution, but it is not required.
      
2. Election of committee chairs shall take place at the committee meeting of the first spring meeting of the Assembly. Committee chairs shall be elected by secret ballot of the committee members. 
   1. Committee chair candidates shall declare by self-nomination.
   2. If there are no nominees for chair of a committee, that vacancy shall be announced to the Assembly, and a general election shall be conducted at the second spring meeting using the procedures outline in Article VII, B of the Bylaws.
3. The term of office shall coincide with that specified in II, E for members of the Assembly. 
4. An election to fill a vacancy in any office or on the Executive Committee can take place at any regular or special meeting of the Assembly. 

VIII. Executive Committee

1. There shall be an Executive Committee consisting of the four officers of the Assembly, the Chair elect, one officer from the staff of the University (who shall be appointed by the President of the University and who shall be a non-voting member of the Committee).  
2. In addition, six members elected from the full Faculty Assembly shall serve on the Executive Committee.  One member shall be elected from each of the four major classifications of campuses (classifications by number of delegates, 5,4, 3, 2, as set out in the charter).  The Assembly delegates from each of the four major classifications of campuses will meet as a caucus before the end of the academic year and elect one of their number to serve as a member of the Executive Committee in the succeeding year.  Two additional members of the Executive Committee shall be elected at large by the entire Assembly.  One of the at-large members of the Executive Committee shall be from a Historically Minority Institution if no representative of a Historically Minority Institution is otherwise elected during elections based on campus classifications.   
   
3. An Executive Committee member not serving as an elected officer must be off the Committee for at least one year before re-election. 
   
4. No one institution can have more than 2 members on the Executive Committee at the same time and no one institution can have an at-large member for more than three consecutive years.  Each of the four will be elected annually by their own group of campus delegates, before the last meeting of the academic year.  
   
5. Executive Committee members shall be elected by the full Assembly at the same meeting as officers are elected, no later than the last meeting of the academic year. 
   
6. A committee or task force chair may run and be elected to serve on the Executive Committee and simultaneously serve both on the Executive Committee and as a committee or task force chair.
7. The Chair of the Faculty Assembly shall be Chair of the Executive Committee.
8. The Executive Committee shall review periodically the structure and functions of the standing committees and task forces (as provided in Section XII) and make recommendations to the Assembly for appropriate changes.
9. Committee Chairs and Task Force Chairs may request to meet with the Executive Committee at any time.  The request should be in writing to the Agenda Committee  at least one month prior to the next Executive Committee meeting.  The Executive Committee may request that a committee or task force chair give a report to the Executive Committee.  A committee or task force chair should be notified one month in advance, but may give less notice if the matter is urgent.
10. The Executive Committee shall assume only such prerogatives and powers as shall be delegated to it by a majority vote of the Faculty Assembly.

IX. Duties of Officers

1. The Chair shall perform the duties usually associated with this office including, but not limited to, presiding at meetings of the Assembly; generally supervising the activities of the Assembly; appointing members of task forces and special committees; with the guidance of the Executive Committee, appointing members, but not chairs, of standing committees and task forces; and serving as chief liaison officer between the Assembly and the President of the University, the Board of Governors, and other appropriate agencies. The Chair shall communicate the proceedings of each meeting of the Assembly to the President. 
2. The Vice-Chair shall perform the duties of the Chair in the event of the Chair's absence or disability. In the event that the office of Chair falls vacant, the Vice-Chair shall assume that office, and a new Vice-Chair shall be elected at the next regular meeting.  In coordination with the Chair, the Vice-Chair shall work with the Communication Vice-Chair to facilitate communication between Faculty Assembly and the constituent campuses, and shall preside over and facilitate meetings of faculty senate/council chairs at the five Faculty Assembly  full meetings.  The Vice-Chair shall communicate frequently with the committee and task force chairs and make progress reports to the executive committee, when appropriate.  The Vice-Chair may decide to invite any committee or task force chair to bring a discussion to the executive committee (as described above, section VII.I)  The Vice-Chair will also perform other duties as requested by the Chair.  
   
3. The Secretary shall be responsible for the preparation of the minutes of all meetings, for custody of the records of the Assembly, for giving notice of the meetings of the Executive Committee and the Assembly, for circulating the agenda, and for distributing copies of the minutes of the Faculty Assembly and Executive Committee meetings within two weeks of the meeting to all delegates and other designated individuals. The minutes shall  be sent to the Communications  Vice-Chair for posting to the website.  Other duties are referred to in Section I.E "Delegate List" and Section XII.B. "Draft Report".
   
4. The Communication Vice-Chair, under the supervision of and in coordination with the Chair and/or Vice- Chair, shall be responsible for facilitating communication between the Faculty Assembly and the constituent institutions.  The Communications Vice-Chair shall assist the Chair and Vice-Chair in monitoring state and national news and professional reports concerning current issues in higher education.  The Communication Chair will be responsible for creation of a newsletter summarizing highlights of each Assembly meeting, and, in cooperation with the administrative secretary, will maintain and enhance the Faculty Assembly website.  The Communication Vice-Chair shall work in close coordination with the other officers of the Assembly, and shall perform other communication-related tasks as requested by the Chair.
   

X. Nominations Committee 

At its first spring meeting of the year, the Faculty Assembly shall elect a Nominations Committee, which shall be composed of five members nominated and elected by the full membership of the Assembly. The Chair of the Nominations Committee will be elected by the committee. At least ten days prior to the meeting at which an election is to be held, this committee shall circulate, by written or electronic means, a slate of at least two nominees for each elective office.  All nominees must have agreed to their nomination prior to election by the Assembly. The committee shall solicit from each nominee a statement of qualifications, not to exceed 300 words, and shall circulate these to the delegates, by written or electronic means, at least ten days prior to the election. The nominees will be presented to the full membership of the Assembly at the meeting specified for their election, at which time additional nominations may be made from the floor.

 XI. Standing Committees (other than Agenda, Nominations and Executive Committee)

Committees are in two divisions, academic and support.  All committees shall have no fewer than four members, appointed by the Chair of the Faculty Assembly, who will consider delegates preferences and balance committees.  The duties of each committee are outlined in XI.A-H, below.  Each committee will keep informed of significant issues facing the General Administration and Board of Governor Committees related to the committee's charge, in an effort to share timely and relevant faculty perspectives with key personnel.    

A.  Academic Committees.  These four committees are responsible for keeping faculty informed of UNC system, UNC campuses and national priorities and setting assembly priorities for action and making recommendations for task forces to the Chair, in regard to faculty academic life and educational priorities.  

1. Academic Freedom, Promotion and Tenure.  This committee will keep themselves informed about important issues related to academic freedom and tenure, including but not limited to faculty role in personnel decisions, in setting criteria for tenure review and the preservation of academic freedom and tenure. 
2. Faculty Development and Welfare.  This committee will cover important issues related to enhanced professional effectiveness of faculty members throughout the faculty members' careers including but not limited to leaves for professional development teaching and research assignments, and adequate support for continuing professional growth and those factors which contribute to the professional satisfaction of the faculty, i.e. salaries, benefits, reward systems, retirement programs, insurance programs and working conditions.
3. Academic Programs.  This committee will cover issues relating to administrative and educational planning for the UNC system, including but not limited to the review and evaluation of programs and the criteria for the initiation or termination of educational programs.  The committee shall keep informewd about the progress and nature of the five year programs as developed by the Office of the President and the Board of Governors.
4. Research.  This committee will cover issues related to the research endeavor of the university system, inlcuding but not limited to matters of support for grant writing, distribution of grant overhead funds, graduate research assistants and support for cross campus discipline collaboration and new areas of research. 

B.      Support Committees.  These four committees are responsible for keeping faculty informed of UNC system, UNC campuses and national priorities and setting assembly priorities for action; recommending task forces to the Chair, in regard to governance and support services for the faculty endeavors that relate to the academic committees, general faculty and academic issues.

1. Governance Committee.  This committee will cover issues relating to the Charter and Bylaws of the Aseembly, and to review and make recommendations on matters of university governance, including but not limited to North Carolina Law, The Code of The University of North Carolina, the policies of the Board of Governors and of the Office of the President of the University of North Carolina.  The parliamentarian of the Faculty Assembly wil be an ex-officio member of this committee.  The committee will consult with academic committees on issues of governance related to their work.
2. Budget Committee.  This committee will cover issues relating to higher education budgets being developed by the State as well as The University of North Carolina.  Responsibilities shall include keeping the Faculty Assembly informed of the budget process both at the legislature and the Board of Governors and assuring a faculty role in the preparation of the proposed budget, comment on proposed budgets and criteria that lead to allocations to the constituent institutions.  This committee will explore budget issues requested by any of the standing committees or task forces.
3. Technology Committee.  This committee will cover issues relating to use of technology in teaching and learning, including but not limited to technology implmentation (adequate equipment, software and staff support), technology issues related to e-learning and training.  The Committee shall work with theOffice of the President staff and the Professional Development Committee to create opportunities to assist faculty in incorporating new technology. 
4. Historically Minority Institutions.  This committee will cover issues relating to historically minority institutions (HMI) and minority issues, system-wide and nationally, and work with other committees to assure that priority issues important to HMI's are incorporated into the thinking and work of all other committees. 

C.      The chair and members of each standing committee must be members of the Assembly. 

D.       Chairs of standing comittees and task forces shall prepare their committee meeting agenda and chair their respective meetings, provide written meeting minutes within one week of each meeting and provide a final report to the assembly that shall be sent electronically to the Secretary of the Assembly prior to June 1.  They will also maintain the records of the committee for transmittal to their successors.

XII  Task Forces

  A.       Task forces will be formed to do the work of the assembly, and will exist only until the work is completed and a final report is presented.  The Chair of the Assembly will create task forces based on requests from the committees, from the system President, or others, as appropriate.  Creation of task forces will be the main way of conducting business in the Assembly.  Task forces will be created after consultation with the executive committee.  The Chair of each task force shall be a member of the Assembly.  Non-assembly members may be appointed to serve on a task force.  The majority of the membership of any task force must be members of the Assembly. 

  B.        Task forces will receive a charge from the Chair of the Assembly.  The task force Chair will respond with a time line and identification of any support the task force may need from committees of the assembly or personnel in General Administration.  Task force chairs must give a progress report when requested by the Chair and must present a final report when the work of the task force is completed.

XIII. Operations

1. Each Chair of the Assembly shall, within a month of assuming office, consult with the President of The University of North Carolina concerning budgetary support for the Assembly, including the office space, secretarial assistance, supplies and travel required for the business of the Assembly and its members. 
2. The rules contained in the latest revision of Robert's Rules of Order shall govern the Assembly in all cases to which they are applicable when they are not inconsistent with Bylaws or special rules of the Assembly. The Chair shall appoint a parliamentarian from among the present delegates, or former delegates of Faculty Assembly, who will  serve for all meetings.   

XIV. Reports

1. The basic record of the actions and deliberations of the Assembly shall be the minutes of meetings kept by, or under the supervision of, the Secretary of the Assembly. Copies of the minutes shall be circulated to all members of the Assembly, the Chancellors of the various institutions, the President of the University, the Chair and the Vice Chair of the Board of Governors, and such other individuals as the Assembly, President, or Chair may designate.  An electronic copy will be posted within one week of all Assembly meetings.
   
2. The delegation from each institution shall submit to its faculty an annual report of the work of the Assembly. 
   1. A draft report will be provided by the secretary of the Assembly for the Assembly delegation member use.  This final form of the report shall be prepared in time for submission to the faculty concerned at its first regular fall meeting.
   2. This report shall be prepared in time for submission to the faculty concerned at the last meeting of the spring semester.  
      
3. Special reports may be prepared from time to time by the Assembly and given such distribution as seems appropriate. 

V. Attendance

1. Faculty members from the participating campuses are eligible to attend sessions of the Assembly as observers. Faculty or student members of special task forces may, as a matter of course, be eligible to attend and participate in those portions of meetings of the Assembly at which matters pertaining to those task forces are discussed. 
2. Alternate members of the Assembly, unless standing in for a voting member, may participate in discussions of the Assembly only when given privileges of the floor by the Chair. 
3. The President of the University and the President's designated representatives shall have a standing invitation to attend and participate in the discussions at all meetings. 

VI. Amendments

1. The Bylaws may be amended by the vote of two-thirds of those voting members present at any meeting of the Assembly, provided the substance of the proposed amendment has been circulated in print or by electronic means in time to be received by all members at least one month prior to the meeting at which action is proposed. 
2. No amendment to the Bylaws may have the effect of amending, modifying, or altering the Charter. It shall be the duty of the Executive Committee to insure that such will not be the result.

February 23,1973 – Original
July 1, 1974 - Revised
December 5, 1975 - Revised
April 29, 1977 - Revised
April 28, 1978 - Revised
April 15, 1983 - Revised
February 17, 1989 - Revised
November 6, 1998 - Revised
February 18, 2000 - Revised
September 21, 2001 - Revised 
April 25, 2003 - Revised
October 1, 2004 - Revised

April 8, 2005 - Revised
November 16, 2007 - Revised

January 18, 2008 - Revised